{"id":6224,"date":"2022-03-08T10:46:59","date_gmt":"2022-03-08T10:46:59","guid":{"rendered":"https:\/\/www.nimblework.com\/knowledge-base\/nimble\/?post_type=article&p=6224"},"modified":"2023-08-31T07:02:57","modified_gmt":"2023-08-31T07:02:57","slug":"how-to-sync-calendar-for-all-tasks","status":"publish","type":"article","link":"https:\/\/www.nimblework.com\/knowledge-base\/nimble\/article\/how-to-sync-calendar-for-all-tasks\/","title":{"rendered":"How to Sync Calendar for all Tasks"},"content":{"rendered":"

Overview<\/h2>\n

At times, resources may need to change their working hours or add non-working days to their calendar. For this change to reflect the task’s duration and planned effort of the resource, the project managers can edit one of the relevant task fields such as Planned Start, Planned Finish, Planned Effort, or Percent Allocation of each task on which the resource was assigned. However, if there are several such tasks that need to be revised Planned Effort and Duration, the Sync Calendar feature comes in handy. This feature recomputes the Planned Effort and the Planned Duration for all Open Tasks and Open Assignments in one go.<\/p>\n

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Working on Sync Calendar<\/h2>\n

The Sync Calendar option is available only when the Simple Scheduling Task plan status is Checked In. For the computation of Planned Effort, the calendar for reference is the resource calendar.<\/p>\n

As and when the changes happen the project manager needs to go to the respective task plan and decide to Sync the Calendar accordingly. On hovering over the Sync Calendar icon, shows the last date & time on which the sync was performed. For example, the Calendar last synced on 14-May-2020 at 16:58:02<\/b>.<\/p>\n

For a better understanding of how the Sync Calendar works, we have covered a few scenarios considering the following update in the planned task by a Project Manager.<\/p>\n

Resource Calendar in the following table is referred for Planned Effort computation.<\/strong><\/p>\n

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Project Calendar in the following table is referred for Planned Duration computation.<\/strong><\/p>\n

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Scenario 1<\/b>: When your Task Plan Dates fall under the Non-Working Days<\/p>\n

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  1. Consider you have one resource (Res1<\/b>) and the status of your work is\u00a0Open<\/b>\u00a0having\u00a0one open Assignment<\/b>.<\/li>\n<\/ol>\n

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    Results<\/b>:<\/p>\n

      \n
    • Planned Effort gets updated as per the updated working hours (9 hrs.<\/b>) and updated count of working days (3 working days<\/b>) and also gets rolled up at the task level as per the Resource Calendar working hours.<\/li>\n
    • Planned Duration gets updated as per the updated count of working days at the task level as per the Project Calendar working hours.<\/li>\n
    • Since there is only one assignment, the planned effort and duration are the same.<\/li>\n<\/ul>\n
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      1. Consider an open task having two resources and one resource (Res1<\/b>) has the status of an assignment as\u00a0Closed<\/b>, whereas another resource (Res2<\/b>) has the status of an assignment as\u00a0Open<\/b>.<\/li>\n<\/ol>\n

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        Results<\/b>:<\/p>\n