SwiftKanban Knowledge Base

Sprint Planning

As a Scrumban team, you may want to split a release into multiple sprints such that the scope of what needs to be delivered in a release can be effectively managed.
In SwiftKanban, it is easy and quick to break down a release into several sprints with the intuitive drag-and-drop interface. You should have a release backlog defined so that cards from the release scope can be associated with different sprints you create. The sprint capacity and progress can be visually tracked as it progresses and also rolled up to the release progress, where again the visual indicators are based on these sprints.
You can directly push cards to the Kanban Board from the Sprint Scope itself.

To define a sprint using the Sprint Plugin:

  1. Go to the Release page (Board >> Release) and click the Sprints icon for the required release. On the Sprints page for the release, click Add New Sprint and enter the following details about the release:-

a. Sprint Name
b. Sprint Start Date and End Date
c. Sprint Capacity (In points or as per the UOM defined)

Note 1: Sprint name is mandatory.

Note 2: No Sprint can be created and tracked for a Closed Board.

The Sprint screen is divided into two columns that are Release Cards and Sprint Scope.

Release Cards are further divided into two columns that are Backlog Cards and Board Cards.

2. To define the Sprint Scope:

3.  Click the Close icon after you are done.
The Sprints page lists open Sprints if the slider button is ON; else lists all Sprints that you defined along with the details i.e. sprint dates, card count, progress, and capacity estimated.

To view the cards scoped in the past sprints, click the sprints row, and to hide the details, click it again. Thus, you can access the past sprint details to plan a new sprint better.

Executing Cards from the Sprint Scope

After you have defined the scope for the sprint, you can push the cards directly from the Sprint Scope.
When you are viewing or editing a sprint, you can click the Add to Board icon on the card added to the Sprint Scope. The Add to Board icon will be available to cards currently in the backlog only.

On clicking, it shows up lanes and its column. Click the required lane and its respective column to which you want to move the card.

After adding the card, it will no longer show the Add to Board icon for that card, indicating that the card is already added to the board.

Closing a Sprint

If you don’t want a sprint for a release, you can close i.e. inactivate the sprint. To close a sprint, click the Close icon on the extreme right of the toolbar for the specific sprint. If you want to activate a closed sprint again, click the Open icon for it.

Sprint Burndown Chart

For SCRUM practitioners, SwiftKanban provides the Sprint Burndown chart apart from the Release Burndown Chart. They help teams to track their progress against the Sprint plan in their daily scrum meetings. Burndown charts can be tracked for any project containing tasks with time estimates.

To view the burndown charts for a sprint:
1. Select Sprints from the Selected Board breadcrumb menu.
2. Click the Charts icon for the required sprint. The Burndown chart is displayed below showing how the remaining effort comes to ‘0’, which also is a burn-up chart if you track the progress of Actual Effort.
3. Click the Close (X) icon to close the chart.

Note: To-Do owners should enter the To-Do Estimates, Actual Effort, and Remaining Effort on a daily basis to track the progress of the sprint in the Burndown chart. You can enable the Time-Tracking Plugin to enter efforts on To-Dos. Effectively, you can see some meaningful data generated on the Burndown Charts. See Logging Effort for To-Dos help for details on how team members can log effort for To-Dos.

You can filter the Burndown chart to view it for specific card types. Click the Filter icon on the chart toolbar. The filter will apply even for export in MS Excel format.

Exporting Sprint Burndown

The Sprint Burndown can be exported in MS Excel format, along with the Burndown data. Click the Export icon on the chart toolbar at the top-right. If you have filtered the chart for specific card types, the chart and the data will be exported for cards of the filtered card types. You can open the file in MS Excel or your preferred spreadsheet application.

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