Overview
Organizations have specific work timings set to be followed by their employees during working days and also specific Non-working days or holidays. Sometimes, under certain circumstances, it is possible that projects (and all employees in those projects) will need to follow different work timings or additional non-working days based on the business requirement.
The product helps an organization capture all this information and reflect it in the Organization’s project-planning activities. When a new project is created, the default ‘Working Pattern’ or the working hours for a resource is inherited from the organization calendar.
However, the Project Managers and the resources can maintain their calendars to define their standard working hours as the Calendar Setup feature is available at all three different levels— Organization, Project, and User.
Navigation
In the left navigation panel, expand the Apps menu and select the Organization name. Hover over the top breadcrumb, expand the Administration module, and select Organization Calendar.
Define the Weekly Pattern
- On the Weekly Pattern page, you can set the default Working Hours and Start Time for yourself for each weekday. When you enter values in the hrs box and the time after the at box, the time is set as your default working time. For example, if you set 9 hours in the first box and 8 a.m. in the starting at the box, the default time is set from 8 a.m. to 5 p.m. computing 9 working hours. However, you can set the working hours in the different time slots in the Advanced Settings.
Note: You can enter time in the calendar in the multiple of 15 minutes only for example – 8:15 a.m., 8:30 a.m., 8:45 a.m., 9:00 a.m., etc. -
In the Set work pattern pane, you can set the working pattern for the week. You can specify working days by selecting it as a Full Working Day or Half Working Day from the drop-down. If you want to define a holiday then select the Holiday option from the drop-down list against that particular day.
Define Holidays
In the Set holiday pane, you can define holidays in the calendar.
- Enter the Holiday Date Range by selecting an appropriate Start date and End date. While entering the Start Date and End Date make sure that no holidays have the same dates or overlapping dates.
- Give a name to your holiday and select the holiday type.
- To add a new holiday, click the More Options icon in the Actions column and select the Add option. Enter the Start Date, End Date, Holiday Name, and Holiday type. Click outside the row to save the changes.
- Similarly to delete a holiday, click the More Options icon in the Actions column and select the Delete option.
Organization Holidays
In the Set holiday pane, you can view a list of organizational holidays along with the Start Date and End Date. The organizational holidays are inherited in the calendar of every resource. You cannot modify or delete an organizational holiday but only add and view them.
Advanced Settings
To open the Advanced Settings page,
- Click the Advanced Settings link on the Weekly Pattern page.
- On the Advanced Settings page, you can set specific working hours, Start Time, and End Time for a particular day or period. You can set the actual working hours for a day in two or three time slots.
- To add a new time slot, click the More Options icon in the Actions column and select the Add option. Select the day, enter Working hours, Start Time, and End Time. To modify an existing time slot, click the More Options icon in the Actions column and select the Edit option.
- To delete a time entry, click the More Options icon in the Actions column and select the Delete option.
