In this article, we will help you understand the timeline view available on the Execution Board.

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Overview

Rendering of Timeline View

Planned Bar

Actual Bar

Slippage Bar and Predicted End Date

Plotting of Planned Bar

Plotting of Actual Bar

View Dependency

Overview

Timeline View gives a visualization of your initiatives’ progress at a glance on the board. It helps you to see which workitem is planned for what duration, and how it’s progressing. Also, based on the current pace of the workitem’s progress, it shows the potential slippage in its completion so that you can take necessary actions on time.

With this view, you can view the following information:

  • The planned duration of each workitem
  • The actual progress of each workitem against the Planned Duration.
  • Start and end of workitems
  • Any potential delay in the completion of the workitem
  • Percentage of work done till current date
  • Percentage of slippage in completion (if any)
  • The predicted end date of a workitem if it is getting delayed

Thus, the Timeline View shows the current status of your workitems against how it was planned so that you can take necessary action to ensure the timely delivery of your product.

Rendering of the Timeline View

On the left of the widget is the hierarchy of the workitem. The workitems appear in the same order as they are available on the Execution board. The All Card Types shows all the card types available on the board while the individual card type listing shows the respective card types. Against each workitem, two bars get plotted. The position and length of the bar reflect the Start Date, duration, and End Date of the workitem. The left end of a bar represents the Start Date and the right end of the bar represents the End Date. The vertical blue line shows the current date as the entire widget gets plotted only with respect to the current date.

Execution Board Timeline View

 

Planned Bar

The first/upper bar (in grey color) against a workitem is the Planned Bar which shows the planned duration of the workitem. The Planned Start Date and Planned Finish Date are plotted according to the values entered in the Planned Start and Planned Finish date fields on that workitem. Clicking the Planned bar opens the Detail view of the respective workitem.

You can edit the Planned Start Date and Planned Finish Date of a workitem by adjusting the planned bar’s start and end points, respectively. To modify the planned dates, hover over the start or end point of the Planned bar and drag the modifier on the widget to set the new date.

Actual Bar

The second/lower bar (in green color) against each workitem is the Actual bar which shows the actual progress of the workitem.

Actual Start Date

The Actual Start Date is the date on which the workitem starts getting executed. This Actual start of a workitem depends on the card % complete preference set for that workitem.

If the “% Complete Preference” for the Card Type is “Manual” or “Percentage of ToDos Completed” or “Percentage of ToDo Effort Completed” then the Actual Start Date is whichever of the following two dates are earlier:                                       

  1. Earliest approved timesheet entry date against the ToDos of that workitem OR
  2. The first movement of that workitem into an “In-Progress” type of column on the Execution Board.

Note: The earliest movement into an “In Progress” column across other lanes is considered for the Actual Start date for the workitem.

If the Card Type “% Complete Preference” preference is “Child Percent Progress”, then the Actual Start date is derived from one of its child cards which has the earliest date based on the above-mentioned points- 1A or 2 B.

Actual End Date

The Actual End Date is the date on which the workitem is completed and moved to the ‘Done’ type column on the Execution Board.

Percentage inside the Actual Bar

The percent shown inside the actual bar shows how much work on that workitem is done. The Percentage of the work is measured according to the ‘Card % Complete’ preference selected for that workitem in the Execution Board.

For example, if the Card % Complete preference selected for the workitem is “Child Percent Complete”, then the work percentage on the actual bar will be calculated according to its closed children cards. Similarly, if the Card % Complete preference is “Percentage of My Card ToDo completed” “Percentage of My Card ToDo Effort completed” or “Manual”, the work percentage will be shown as per the count of closed ToDos or effort logged against closed ToDos or manual percentage respectively.

If the workitem starts after its Planned Finish date, then the work is considered as a 100 % spillover and the actual bar is shown in red with its percentage on it.

Slippage Bar and Predicted End date

If the actual progress of the workitem does not go according to the Planned bar and the work gets stretched beyond the Planned Finish date then it predicts the slippage in the completion of the workitem and shows the Predicted End date in red color next to the bar.

Predicted End Date = (Current Date – 1) + (Days Required to Complete at Current Velocity)

Where “Days Required to Complete at Current Velocity” = Total Open Cards / Current Velocity

Note: Predicted End date is displayed only if at least 25 percent of work of that workitem is done.

Slippage percentage at the end of the Bar

The slippage percentage of a workitem is measured according to the delay in finishing the work against its planned date. It is shown in red color next to the predicted end date.
The slippage percentage is calculated as given below:

The slippage percentage is calculated as given below:
Slippage Percentage =  No. of days delayed /Planned Duration X 100

Where

No. of days delayed (for a closed card) = Actual End Date – Planned End Date

No. of days delayed (for an open card) = Predicted End Date – Planned End Date

Plotting of Planned Bar and Actual Bar

Plotting of Planned Bar

Plotting of the Planned Bar depends on the value of the Planned Start Date and Planned Finish date of the workitem. If any of these values are not present, then the Plotting of the bar is impacted as mentioned below –

Planned Start Date Planned Finish Date Planned Bar
Available Available If the planned start and end dates are available, then the planned bar will be in grey color as per their dates in the image below.

Available Not Available If the Planned Start date is available and the Planned Finish date is not available, then the planned bar will start from the planned start date and fade out towards the Planned Finish as shown.

Not Available Available If the planned start date is not available and the Planned Finish date is available, then the planned bar will start with a gradient/faded color and end on the Planned Finish date.
Not Available Not Available If both the Planned Start date and Planned Finish dates are not available, but Sprint dates are available, then the sprint start date is considered the Planned Start date, and the Planned Finish date is considered the sprint end date, so the planned bar is plotted as per the sprint duration.

 if the workitem is also not tagged to a sprint but to a release then the Release start date is considered as the Planned start date and the Release end date is considered as the Planned Finish date and the planned bar is plotted accordingly.

Plotting of Actual Bar

Plotting of the Actual Bar depends on the value of the Actual Start Date and Actual End date or Predicted End date of the workitem. If any of these values are not present, then the Plotting of the bar is impacted as mentioned below –

Actual Start Date Actual End Date Actual bar
Available Available If the workitem has started and completed without any delay as it was planned, then the bar will be in the green color. The actual start and end dates of the workitem will be shown at both ends.

Available Not Available If the Actual start date is available but the End date is not available as the workitem has not been completed, then the actual bar starts with the actual start date and gets plotted till the current date and after the current date, it starts fading.

But if the workitem is 25 percent or more completed, it will predict its end date according to the current pace of the workitem and show the predicted end date instead of the actual end date.

Not Available Not Available If the workitem has not started and hence both the Actual start date and End date are not available, then the actual progress bar will not be plotted, and instead, the text <Work has not started> will be shown.

View Dependency

The dependency view helps you see the dependencies between workitems present on the Execution board. The dependencies among the workitems are represented by the dependency links. To view the dependencies, click the More option icon and turn on the View Dependency toggle.

Timeline View Dependency

The workitem which is dependent on the other workitem is called the Successor and the workitem on which the other workitem is dependent is called the Predecessor.

The color of the dependency links is drawn according to the dates (Done date, Due date, Sprint date, and Release date) available on the workitems. To know more about the dependency links and their color, read here.

1. The Dependency links are drawn on the Planned bar from the predecessor workitem toward toward the successor workitem.

2. If a workitem’s predecessor or a successor is not present on the board, then it will show the count of the predecessor workitem on its left and the count of the successor workitem on its right side.

3. Clicking the count of dependency will open the Dependency view of the main workitem.

4. If a predecessor or successor of a workitem is collapsed in the hierarchy, then too, the count of predecessor and successor orkitem is shown on its left and right side respectively.

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